“SOUTH PADRE VILLA” Beach House
5818 Gulf Blvd, South Padre Island, TX 78597
www.SouthPadreVILLA.com
1. MAXIMUM OCCUPANCY – The maximum number of guests allowed in the property is ten (10) persons. The beds and futons in the bedrooms can accommodate at least eight (8) persons, while the sleeper sofa can sleep two (2) persons. Exceeding the maximum occupancy will result to forfeiture of advance payment, deposit and/or rental money, and the party to be evicted.
2. MINIMUM STAY – We require a Three (3) Night minimum stay per accommodation. Longer minimum stays may be required during holiday and peak rental periods. If a rental is taken for less than three (3) days, the guest will be charged the three-night rate.
3. We will not rent to vacationing students or singles under 25 years of age unless accompanied by an adult guardian or parent. We do NOT rent to Spring Breakers.
4. CHECK-IN TIME is after 3:00pm and CHECK-OUT time is 10:00am. NO Early Check-ins.
5. INCLUSIVE FEES – The following items are included in the rental fee:
A) Charges for a one-time linen-towel setup per accommodation on day of arrival.
B) Amenities (Cable TV, High Speed Internet, Telephone).
C) Cleaning charges upon departure.
6. DAILY MAID SERVICE – To make your stay more enjoyable, a complimentary Maid service for “light” housekeeping will be provided daily. On rare occasion, when the maid is not available, this service may not be provided. This service does not apply for monthly rentals. This service should not take more than one hour, and typically include the following :
A) Light sweeping and/or mopping of the marble floors.
B) Bedrooms - Light clean-up, make-up main beds, clean bathrooms, rinse showers/tubs.
C) Kitchen - Light clean-up, place trash in dumpster, place dishes in the dishwasher.
The maid will not change linens, do the laundry, nor provide fresh towels and linens. Fresh towels and linens are available at an additional fee of $25 per day. Please note that we do not permit towels or linens to be taken outside the property.
7. REFUNDABLE SECURITY/DAMAGE DEPOSIT – A refundable security/damage deposit of $1500 is required. Please help us take care of our precious beach house and we’ll more than happy to return your deposit. The deposit is NOT applied toward rent; however, it is fully refundable within (14) days of departure, provided the following provisions are met.
A) No damage is done to unit or its contents, beyond normal wear and tear.
B) No charges are incurred due to contraband, pets or collection of rents or services rendered during the stay.
C) All debris, rubbish and discards are placed in dumpster, and soiled dishes are placed in the dishwasher and cleaned.
D) All keys and garage door opener are left on the kitchen table and unit is left locked.
E) All charges accrued during the stay are paid prior to departure.
F) No linens are lost or damaged.
G) NO Early check-in or late check-out.
H) The renter is not evicted by the owner (or representative of the owner) or the local law enforcement.
8. RESERVATION – An advance payment equal to 25% of the rental fee along with a signed rental agreement will be required to hold the requested reservation, and must be received within seven (7) days after booking to avoid cancellation. The advance payment will be applied toward the rental fees only. It is not a Security/Damage Deposit.
9. FALSIFIED RESERVATION – Any reservation obtained under false pretense will be subject to forfeiture of advance payment, deposit and/or rental money, and the party will not be permitted to check-in.
10. PAYMENTS - The remaining 75% of the rental fee must be received no later than forty five (45) days prior to arrival. If full payment is not received, your reservation will be subject to cancellation and the advanced payment will be refunded. The Security/Damage Deposit must be received no later than seven (7) days prior to arrival. Please make all payments in the form of traveler’s check, bank money orders, cashiers check or personal checks. For last minute reservations, made less than 45 days prior to arrival, advance payment for the full rental fee must be received no later than 7 days after booking. For reservations made less than 14 days, advance payment for the full rental fee and the security/damage deposit must be received no later than 7 days after booking.
11. CANCELLATIONS – Cancellation within the allowable cancellation period will incur no penalty. Any cancellation or early departure beyond the allowable cancellation period does not warrant any refund for advance payment and/or rental payment. Please notify us immediately of cancellation so that we may re-rent the property. If we are able to re-rent the property and have to reduce the rent amount, you will be responsible for the difference. If we are unable to re-rent the unit, the money you paid in advance for rental fee is non-refundable.
A) Daily/Weekly Rentals - A forty-five (45) day notice is required for cancellation. Cancellations that are made more than 45 days prior to the arrival date incur no penalty. Cancellation or changes that result in a shortened stay, that are made less than 45 days of arrival date, forfeit the full refund for advance payment and damage/reservation deposit.
B) Monthly Rentals – A ninety (90) day notice is required for cancellation. Cancellations that are made more than 90 days prior to the arrival date incur no penalty. Cancellation or changes that result in a shortened stay, that are made less than 90 days of arrival date, forfeit the full refund for advance payment and damage/reservation.
12. HURRICANE OR STORM POLICY - No refunds will be given unless The National Weather Service orders mandatory evacuation in South Padre Island area due to a Tropical Storm/Hurricane. This policy does not apply to monthly rentals. The day that the National Weather Service orders a mandatory evacuation order, we will refund:
A) Any unused portion of rent from a guest currently registered,
B) Any unused portion of rent from a guest that is scheduled to arrive, and wants to shorten their stay, to come in after the Hurricane Warning is lifted; and
C) Any advance rents collected for a reservation that is scheduled to arrive during the “Hurricane Warning” period.
13. NO SMOKING - This is a non-smoking rental property. Smoking is not permitted anywhere inside the property. Should anyone in your group smoke, please have them do so outside on patio, porch, or balcony. There will be an additional fee of $500 for cleaning and damages for those guests found to have smoked in the property.
14. NO PETS – Pets are not permitted in the property under any conditions. Should we discover a pet in the accommodations, you will be charged a fee for cleaning, pest control, and an additional day’s rent. In addition, you will need to board your pet at a local kennel or leave the accommodations without any refund of your advance rental fee payment.
15. PARKING – The house has a two car garage. However, because of the pool table, only one car can be parked in the garage. Two cars can be parked at the front driveway. For additional parking, there are some public parking spaces available on the street. Our property does not have an oversized parking space for large RV’s, trailers, or boats. Please contact us if you have any special parking needs
16. Rate Changes – Rates are subject to change without notice.
17. Lost & Found - Although we cannot be held responsible for items left behind, we will make every effort to locate and return forgotten items to you. We will not ship any items unless arrangements are made to ship the items at your expense.
18. Un-Availability – In the event that a reservation is made, and the property will not be available because of damage to the property, because the property has been sold, or for other reasons beyond our control, we will notify you by phone or email. You will receive a complete refund of your advance payment. At your request, we will also do our best to help you find another rental property.
19. Condition of property – We have tried to describe the property and its furnishing as accurately as possible. However, sometimes we may remodel or redecorate the property after the information has been provided. The house was completed in 2004, so it’s practically brand new. We will make every effort to keep our property and its equipment in good working order, and to make repairs as soon as possible when we are notified of a problem. No refund or rate adjustment will be made for mechanical failures, such as air conditioning, television or appliances.
20. Constructions - Occasionally, there may be construction work in the neighboring area that creates noise. Construction crews at South Padre Island generally do not begin work before 7 a.m. during the week, 9 a.m. on Saturday and almost never on Sunday. Unfortunately, we cannot offer refunds or discounts in the event of construction noise.
21. SUGGESTIONS ON WHAT TO BRING - You will need to bring your own soap & paper products, and food & condiments. If you plan to do any specialty cooking, you will need to bring your own bake ware, casserole dishes, food processor, etc. We suggest you bring beach towels. We do not permit towels or linens to be taken from the property.
22. WRITTEN EXCEPTIONS – Any exceptions to the above mentioned policies must be approved in writing in advance.
SIGNATURE: _______________________________________ DATE: _______________
APPLICANT'S FULL NAME: _________________________________________________
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